Safety Requirements
General Safety Expectations
All transportation and travel activities must follow:
- State laws
- Insurance requirements
- School safety policies
Safety Protocols for Overnight or Extended Trips
These trips require:
- Separate sleeping arrangements by gender
- Nighttime supervision
- Curfew enforcement
- Emergency procedures specific to the location
- Ongoing documentation of student whereabouts
Safety & Privacy for Virtual Field Trips
Staff must ensure:
- Only enrolled students can access sessions
- Recording policies are followed
- Links are not publicly posted
- Chat features are monitored
- Breakouts follow safety guidelines
Incident Response Procedures
If a safety incident occurs:
- Supervisor assesses the situation
- First aid is provided (if trained)
- Administration is contacted
- Parents are notified
- Incident is documented
- Insurance report filed if needed
Lost or Missing Child Protocol
Steps:
- Notify administration immediately
- Contact venue security
- Contact parent
- Contact law enforcement if not found promptly
- Document the full timeline
Student Removal for Safety Reasons
Students may be removed from a trip for:
- Safety violations
- Aggressive behavior
- Disrespectful conduct
- Refusal to follow instructions
Parents may be asked to pick up the student.